Important questions and answers English subject unit 1 B.tech. 1st year 

Unit – I Vocabulary Building

Que.1:- What is communication?Define it.

Ans:- Communication is the process of exchanging information, ideas, thoughts, and emotions between individuals or groups through various means such as speaking, writing, or nonverbal cues. Communication can take place in a variety of settings, including face-to-face conversations, telephone calls, emails, social media platforms, and many other channels. Effective communication involves not only conveying a message but also ensuring that the message is understood by the receiver. It requires the ability to listen actively, express oneself clearly and concisely, and interpret and respond appropriately to the messages received. Communication is an essential skill that plays a crucial role in personal, social, and professional relationships, and it can have a significant impact on the success or failure of any interaction.

Que. 2:-  Explain the process of communication with a neat labelled diagram. 

Ans:-  

labelled diagram and explanation of the communication process:

  SENDER   -->   ENCODING   -->   MESSAGE   -->   CHANNEL   -->   DECODING   -->   RECEIVER

            

1. Sender: The person or entity who originates the message or idea that they want to convey to another person or group.

2. Encoding: The process by which the sender translates the message into a form that can be transmitted, such as spoken or written language, visual images, or gestures.

3. Message: The information or idea being conveyed by the sender to the receiver.

4. Channel: The medium through which the message is transmitted, such as face-to-face conversation, phone call, email, social media platform, or other means.

5. Decoding: The process by which the receiver translates the message from the sender into a form that can be understood, such as by interpreting the words, images, or gestures used by the sender.

6. Receiver: The person or group who receives the message and interprets its meaning.

The communication process is a cyclical one, meaning that the roles of sender and receiver can be reversed as the conversation or interaction progresses. Additionally, noise or other external factors can interfere with the process at any stage, leading to misunderstandings or misinterpretations of the message. Effective communication requires both the sender and receiver to actively engage in the process, clarify any points of confusion, and ensure that the message has been understood as intended.

Que. 3:- Discuss completeness as a principle of communication.

Ans:-

Completeness is one of the fundamental principles of effective communication, which emphasizes the need to provide all necessary information and context to ensure that the message is fully understood. In essence, the principle of completeness requires that the message should contain all the relevant facts, details, and explanations needed to convey the intended meaning to the receiver.

When a message lacks completeness, it may be unclear, confusing, or open to misinterpretation. For example, if a manager instructs an employee to "complete the report by Friday," without providing any additional information about the contents, deadline, or purpose of the report, the employee may be unsure about how to proceed, leading to delays, errors, or frustration.

To ensure completeness in communication, it is essential to consider the following elements:

1. Context: Providing relevant background information, such as the purpose, goals, and expectations of the message, can help the receiver understand the context in which the message is being conveyed.

2. Content: The message should include all the necessary information, including facts, figures, and details, to ensure that the receiver has a clear understanding of what is being communicated.

3. Clarity: The message should be clear and concise, using language and terms that the receiver can easily understand. Avoiding jargon, technical terms, or ambiguous phrasing can help ensure that the message is understood as intended.

4. Feedback: Encouraging feedback from the receiver, such as asking questions or seeking clarification, can help ensure that the message has been received and understood correctly.

Overall, the principle of completeness emphasizes the importance of providing all the necessary information and context to ensure that the message is fully understood and can be acted upon appropriately. By applying this principle, communicators can help ensure that their messages are clear, concise, and effective in achieving their intended purpose.

Que. 4:- What do you understand by socio-psychological barriers? Suggest measures to overcome them.

Ans:-

Socio-psychological barriers refer to the obstacles that can arise in communication due to social and psychological factors that affect how individuals perceive and interpret messages. These barriers can include factors such as cultural differences, language barriers, stereotypes, biases, and personal attitudes and beliefs.

Here are some measures to overcome socio-psychological barriers:

1. Develop cultural competence: Cultivate an understanding of different cultural perspectives, norms, and values to better navigate cultural differences and avoid misunderstandings.

2. Use simple and clear language: Avoid using jargon, technical terms, and complex language that can be difficult for others to understand, especially if they are not familiar with the subject.

3. Listen actively: Listen to the other person's perspective without judgment and seek to understand their point of view before responding. This helps to avoid misunderstandings and promotes mutual understanding.

4. Be aware of biases and stereotypes: Acknowledge and challenge personal biases and stereotypes that can impact how messages are perceived and interpreted.

5. Build rapport: Establishing a good rapport with the other person can help overcome socio-psychological barriers and promote effective communication.

6. Encourage feedback: Encourage the other person to provide feedback and ask questions to ensure that the message has been understood as intended.

7. Use appropriate nonverbal cues: Be mindful of nonverbal cues such as body language, tone of voice, and facial expressions, which can have a significant impact on how messages are perceived and interpreted.

Overall, overcoming socio-psychological barriers requires an active effort to understand and appreciate the differences between individuals and to create a communication environment that fosters mutual understanding, respect, and empathy.

Que. 5:- Explain the 7 C’s of communication.

Ans:-

The 7 C's of communication is a popular framework that helps people communicate more effectively in various contexts. The 7 C's are:

1. Clear: The message should be clear and easy to understand. Use simple and concise language, and avoid technical jargon and complex sentences that can confuse the receiver.

2. Concise: The message should be brief and to the point. Avoid rambling or going off-topic, and focus on conveying the essential information or idea.

3. Complete: The message should be comprehensive and provide all the necessary information. This ensures that the receiver has a clear understanding of the message and can act on it appropriately.

4. Concrete: The message should be specific and tangible. Use concrete examples, facts, and figures to support your message and make it more compelling.

5. Correct: The message should be accurate and error-free. Check your facts and figures, proofread your message for spelling and grammar errors, and ensure that the message is free of misinformation.

6. Coherent: The message should be logically organized and easy to follow. Use a clear structure, such as an introduction, body, and conclusion, and connect your ideas using transition words and phrases.

7. Courteous: The message should be polite and respectful. Consider the receiver's feelings and perspective, and avoid using offensive or inflammatory language that can create a barrier to effective communication.

By following these 7 C's of communication, you can improve the clarity, effectiveness, and impact of your messages, whether you are communicating in person, in writing, or online.

So these were the very important questions and answers of English B Tech 1st year unit 1 .

Thankyou.